On April 19, Microsoft unleashed a preview of its new task management app, aptly named. It was stated by, General Manager of Microsoft To-Do, that, a task management powerhouse, would eventually be retired. This, of course, will take place once Microsoft is confident that it has baked all of what Wunderlist has to offer into To-Do.
In its fledgling state, Microsoft's To-Do app is an effective and no-nonsense way to capture and review everything that you need (or want) to do. It has been referred to as a simplified version of Wunderlist. It provides a very personal and fluid feel to creating and sorting to-dos.
Why would Microsoft build something similar to Wunderlist yet limited? If a functionally identical app already exists but also has additional features, why should a user switch? The key word to keep in mind is 'preview.' This early app shows at its core what it can do, but it's not showing what it will eventually be capable of. The first version of Wunderlist was published in 2011. In 2015, Microsoft acquired Wunderlist creator 6Wunderkinder for between $100 million and $200 million. The Wunderlist team then developed another multi-platform task management app we know as To-Do.
Maybe they wanted to start with a clean slate, rather than rebranding an existing service. With new and upcoming Office 365 integration, it makes sense to create a standalone product separate from a popular application. To-Do's name and icon may change in the future as well. Perhaps this is a way of testing a revamped Wunderlist. So where does To-Do stand in comparison to Wunderlist? What To-Do is missing Files and Attachments Wunderlist allows users to add nearly any type of file to a to-do.
It can be done by dragging and dropping files onto the detailed view of the entry or using the attachment icon. To-Do is void of any information other than reminders, due dates, recurrences, and notes. There are no contact details to quickly select to connect and no files to associate with your to-dos. At the moment, you have to switch over to Outlook Tasks to view them. An alternative option would be to leave a web link in the notes (say to OneDrive files) for you to copy and paste into your browser.
Collaboration Delegation and file sharing are part of Wunderlist's ability to support teams in their task completion efforts. Sharing a list means that other members can view, comment, assign and mark items as complete. To-Do in its infancy is perfect for basic and personal to-do lists.
There are currently no options for any sort of collaboration, except if someone were to use the same Microsoft account. Having some sort of list sharing would allow families, teams, and companies to develop and manage a task tackling process together. Folders and subtasks. Using Folders and subtasks, Wunderlist is a means of organizing related tasks and noting the little steps needed to complete them. Folders and subtasks are an effective means to gather other tasks that are essential to the completion of the main task or project.
Your project may need a series of tasks dependent on various sub-contractors; folders would help you easily oversee the progress of each group. In To-Do, the notes field could potentially accomplish this, depending on how skilled you are at creating lists within a notepad. It's a bit more effort on your end but it isn't an impossible task. Alternatively, you can create a list and name it after an existing To-Do as well.
What does To-Do do right? Office 365 integration. In the To-Do preview, users get a taste of the Office 365 integration that is to come. At this point, your to-dos are synced with Outlook Tasks, If you create a task in either app, you will be able to see it in both locations. This is because all to-dos have been stored on Exchange Online servers. You can also edit these items, and the changes will be reflected, as well (provided you hit refresh on your browser).
Wunderlist Vs To Do
At this point, the same can't be said for messages that are flagged for follow-up. While flagging a message places an entry in Outlook Tasks, that entry is not visible from To-Do. By far, My Day is To-Do the feature that stands out the most, even when it comes to many of the popular task management applications. It's as though the task management app goes beyond focusing on what you need to do and makes you, the user, the priority. As we covered in our, the My Day section is wiped clean each day. You can move existing to-dos from other lists, create new to-dos directly or use the 'Intelligent Suggestions' option to help you realize your potential. Instead of finding things to do, you're finding your purpose.
To-Do on iOS and Android Simple connectivity goes a long way to help you create to-dos on the go. From nearly any point where you can see the ability to share on Android, you can select To-Do from the Android share menu to add an item to a list. For 'Ok Google,' you can set up To-Do as the default app, enabling you to create notes verbally. Alternatively, you can use a To-Do widget, as well. On iOS, you can use To-Do with Siri to use voice commands, as long as you have connected your Microsoft Account to the Apple Mail, Calendar or Reminders app.
Using 3D Touch and pressing on the To-Do icon, users can see a drop-down list presenting options to add a new to-do, view My Day or search all items. On the launch date, Microsoft said it was going to continue to implement features into.
List sharing, further integration with more Microsoft services and apps for Mac, iPad and Android tablets are expected. Microsoft also has a board for To-Do feature requests, allowing people to up-vote feature suggestion or submit their own. Your thoughts What are your thoughts when you compare To-Do with Wunderlist? Even if Wunderlist currently offers more features, have you actually used them enough to miss them in To-Do? Let us know in the comments.
I have always had a soft spot for “To Do” list. I came across the book, by David Allen in 2007. Since then I have been on a search for the “perfect” GTD/To Do application.
In March of 2013, I have begun the search again. I realized that I might not be alone, so I have decided to share my thoughts and experience with the programs. To preface this, I know some would argue that “to do” list and GTD proper are to two separate mindsets and workflows.
I am just a user who has dabbled in both and have found the following systems and apps to be helpful in creating an plan that helps me check off my list and get things done. I am currently using Apple products. (Version 2) I have been a fan of Cultured Code’s Things for about 4 years.
I jumped into the Beta early in the development process and even purchased the Mac application and iPhone app (totally around $50). It was and still is simple, easy to use, and powerful enough for my wants/needs. Things 2 came out in 2012 with a much needed upgrade to include Cloud syncing so all of your “to do’s” were up to date across the various apps. In my return to Things 2, I have found the stuff I loved about it, I still love (great looking, simple, and slick). My biggest frustration is it’s lack of customization. While on the surface it appears to have a robust set of options in the Preference pane, it wants to keep you doing GTD it’s way. I continue to find myself losing my “to do’s” under the numerous view options (Today, Next, Someday, Projects).
Reoccurring or “scheduled” tasks as they call them, disappear in what I usually use as my main “to do” list (the “Next” tab). But they are curiously missing from the “Next” tab when I am trying to attack my day. It also has an annoying habit of making me click things too many times! For example, when I schedule a task for today it automatically puts it into the “Today” tab. Not a problem. But then within the “Today” tab I have to confirm (1st click) that I want to do it, before I can check off (2nd click) that I have done it. It is a system that is made to keep me from missing a task, but it has me getting behind on my “clicking” and then have 10 items that I have to click twice to get my “to do” list cleaned up!
Don’t get get me started if you happen to have a reoccurring task! When I returned to this app from a 5 month lay off, I literally had to click about 25 items twice to get a clean slate to begin using the app again. I know these are petty complains, but when I am actually trying to get things done, I want to get them done! Not have to search for my list and click myself into aggravation. It is also frustrating to know that if I had to leave the Apple eco-system, I am out of luck and my financial investment is lost. No web services and no Android options stink if you are listening Cultured Code.
SUMMARY: Things 2 is an excellent app IF you can get over the fact that you are paying a lot of money for Cultured Code to tell you how to use their app. I also find it reprehensable that they charge $19.99 for their iPad app. The Mac program is $50 and it is another $10 for the iPhone app.
But without any web interface available, you are really locked into doing Things the way they (Cultured Code) wants you to do Things! (Version 3) Producteev came on my radar around 2011. This was during my first bout of frustration with Things. I wanted a full featured GTD/To Do software which was more than a simple list (i.e. Google Tasks), but not as controlling as Things.
I used this for about 4 months in 2012 as I continued my search for the right app using the Mac app and the iPhone app. In my experience with Producteev in March, I have just about the same program, but with some improved number features. My one word to describe Producteev is: overkill. Again, I realize this is only my opinion, your usage might vary. I have found that it is all just too much! Ok, I get it. You have a LOT of options.
When you create a new task you are offered the chance to: determine it’s priority, put it in a specific workspace, assign colleagues to the task, pick a due date, insert any tags, and attach a file to it. I am tired just typing all that! While the customization is nice (I remember I just complained about NOT having customizationI am an enigma).
Usually, when I am creating a task, I want to unload the item out of my head and get it into my task manager. I feel like creating a task in Producteev is more work than it should be.
It isn’t all bad. In fact, it is an excellent system. Producteev has iOS apps, Android apps, a Mac App, and a web interface so you can find your list wherever you are. And for the most part, any individual will be able to use it for free. It really is a full featured system.
You can sort your list just about anyway you want, share your task, and set alarms/notifications. You can also create tasks from emails and Producteev has Evernote and Google integration to boot. SUMMARY: Producteev (version 3) does a lot right.
But it is everything that can trap me in my GTDing. It has more bells and whistles than I need and thus I spend all my time playing with them, instead of doing my tasks. If you want a powerful “to do” task manager that is free (will be for most individuals at least) and can do just about everything you could need, then consider Producteev. (Version 2) My experience with Wunderlist came just before I found Producteev in 2011. Wonderlist 1.0 was a basic “to do” list manager. For what it lacked in features it made up for in ease of use and simplicity. It is a sleek and clean app that is easy on the eyes and doesn’t take a degree in GTD to create a list.
While I enjoyed my first time using it, it was only for a few weeks. I quickly saw that I wanted something with more features and substance in my “to do” system.
During my time with Wunderlist, this time as Wunderlist 2, I have found that while my needs have changed a little, the app has changed a great deal. Wunderlist has improved its options while maintaining its minimalistic design. It has added the option of having sub-tasks within a task that help you create multi-step projects. This is an added bonus for my workflow, as some of my list are more than “Call Bob,” but instead “Plan Event A.” Being able to quickly create and flesh out a group of “to dos” and then move on to the next is huge for me. It does still lack some important features.
It doesn’t have a lot of options in sorting tasks and or tag options. But in the end, I don’t think that is a deal breaker, just a sacrifice. It has excellent iOS apps, Android app, Mac App, and web interface that are synced via the cloud (but what apps don’t at this point?). SUMMARY: You will be hard pressed to find a simpler list manager. It does what it offers and doesn’t promise to be anything more.
If you want something that will let you create a task in a second and has some elements that will help you manage your “to dos,” then you can’t go wrong with Wunderlist. Final Thoughts: I am going to go with Wunderlist. At this point, I am not creating HUGE projects with teams, I am trying to get things out of my head and onto a list. And then actually do the list.
My recommendation is to try them out. Things offers a free trial, but I would recommend you begin with the other two. Producteev & Wunderlist only take an email and a few minutes to sign up for.
How To Use Wunderlist
All three are outstanding systems and applications. For what it is worth I also spent a little bit of time with a couple of other apps but did not find them enough to my liking to say much about them. Here are those and my thoughts:. – to simplistic. – to different. – to much of an emphasis to get me to spend money Post navigation.